My goal is to go into Shabbat (or Shabbos!) in a relaxed and peaceful way, but with four small kids, that doesn’t always happen! I give it the best chance possible by doing as much in advance as I can, and of course, by making lists.
First, I make a menu–usually on Sunday. This is based on sales and my pantry. Next comes a grocery list, which helps me see what I have and what I need. Shopping is Shabbat prep, too.
I put my menu on a 5 x 7 card, and then break it down into steps, which I write on the back. Here is a photo of what I mean:
As I go, I cross off what I have done and I can see what’s left. It helps me budget time, and gives me a sense of accomplishment, too! Once I’m done, I put the menu up on a cupboard going into the dining room so I can see what I put out (there can be a halachic issue with this, so you should check on how to post a list).
For non-food items, I have a Shabbat checklist (yes, it’s laminated!)
What works for you?